Fabric and Power BI Monitoring

Turn activity, catalog, tenant, and capacity data into insights

The Challenge Monitoring Fabric and Power BI Environments

Managing large Power BI and Fabric tenants requires in-depth insights. However, Microsoft’s built-in monitoring operates in silos: the Capacity Metrics App, the Usage Metrics report (90-day data), the Feature Usage and Adoption report, and workspace analytics. There is no single unified view of the tenant or comprehensive per-item or per-activity view, forcing administrators to write scripts to consolidate data. Building such a solution from scratch is expensive, time-consuming, and frustrating.

The Solution

Our solution consolidates Fabric’s admin and usage APIs into a single lakehouse and captures long-term snapshots of capacity, workspace inventory, tenant settings, and activity logs. It delivers Power BI reports with high-level dashboards and deep-dive analyses featuring per-item and per-query drill-through. Automated governance checks scan tenant, capacity, and report metadata to highlight risks and opportunities.

Benefits

A unified inventory of reports, datasets, and owners
Automated data collection
Long-term snapshots for trend tracking
Live alerts on failed or excessively long refreshes
Detection of high-risk patterns, such as lax workspace and tenant security
Automated governance checks on tenant, capacity, and report metadata
Automated identification of assets that are candidates for archiving
Audit views to track sharing changes and security posture
Drill-through to per-item and per-query details for precise troubleshooting
Identification of overutilized capacities before throttling
Reclaiming inactive Pro licenses to reduce costs
Customizable dashboards and reports for stakeholder insights

The Process

We employ a proven framework to deliver a robust tenant monitoring solution in a fraction of the time and cost required to build one from scratch.

Security Team Engagement: We collaborate with your security team to present a detailed solution overview and define the service principal permissions needed for API integration.
Implementation: We run initial data loads to populate dashboards with scan results, activity events, tenant settings, and capacity performance metrics from the Capacity Metrics App. Subsequent refresh cycles are scheduled automatically to keep all reports up to date.
Custom Reporting and Training: When needed, we tailor out-of-the-box reports to address specialized requirements. We also deliver hands-on training so your team can confidently use and customize the reports independently.
Ongoing Monitoring and Support: We continuously monitor the solution post-deployment to ensure smooth operation and remain available to answer questions or implement adjustments.

Outcomes

Key benefits typically observed include enhanced security through reduced data exfiltration risk and greater visibility into suspicious activities. Compliance improves, meeting standards such as GDPR and public records acts more effectively. Operationally, expect a 20-50% decrease in peak capacity spikes, reduced content duplication, and the ability to implement content lifecycle management, often leading to the avoidance or delay of capacity upgrades.